1. ADDITIONAL INFORMATION
Personal Data is any information that can be used to identify, directly or indirectly, a specific Person, i.e. name, contact details, photo, etc., including IP addresses, cookies, identification numbers and habits.
Processing is any action taken in relation to Personal Data, i.e. collection, recording, storage, consultation, use, disclosure, erasure, etc.
2. DATA CONTROLLER
The controller of the processing of Personal Data on the Sites is the association “Klubs “Māja” – Jaunatne vienotai Europai” (hereinafter – “Klubs “Māja” or “Data Controller” or “Club” The House””), registration No 40008009648, registered office at Tērbatas Street 74a – 306, Riga, LV-1001.
3. COLLECTION OF PERSONAL DATA
The Data Controller collects and processes only Personal Data that is necessary to provide a particular activity or service of the Site. The data collected that is indirectly linked to a specific Person is for analytics, statistics and to provide the functions of the Website.
The types of data we collect and process include:
- Name or last name or username;
- Date of birth and age;
- Address of residence;
- Phone number, Email address;
- Place of study;
- The unit in which they want to work or are working;
- Information on volunteering,
- Other information that the Person wishes to provide,
- Actions taken on the Sites;
- Images and videos.
In addition to the above, Club “The House” has the right to verify the accuracy of the submitted data by using publicly available registers or those established by laws and regulations, e.g. the Volunteer Work Act provides that Club “Māja” may request an extract from the Criminal Records of the volunteer and request an extract from the Education Register of the person in order to verify the relevance of education to the specific work, however, such information obtained from registers is not retained in any way. When false or erroneous data are discovered, the Vice-President for Internal Affairs shall inform the Person and invite them to correct this information.
If the Person chooses to share data with the Data Controller by filling in other profile fields on the Site biedriem.klubsmaja.lv, such as profile picture, gender, etc., then it will be collected and stored on the assumption that the Person has consented to the processing and storage of this data.
Please note that when attending events organised by Club “The House”, they may be photographed and/or filmed for publicity, public information, historical purposes and for the fulfilment of contractual obligations. By participating in any Club “The House” event, the Person consents to the taking of photographs and/or videos and their publication on the Club “The House” Sites, social platforms and media. If the Person does not wish to be photographed and/or filmed during the event, he/she must inform the Data Controller.
The above data are collected in part or in full in the following cases:
- By completing the membership application form;
- By registering as a user on the website;
- By filling in the contact form;
- By filling in your profile fields;
- Submitting volunteering reports;
- By filling in questionnaires and other forms.
Unless the collection of Personal Data from a Person is based on certain provisions of law or for the performance of our obligations, we will consider that the Person’s decision to provide us with his/her Personal Data is voluntary. There will be no negative consequences if you do not choose to provide your Personal Data, but please note that in some cases, without obtaining certain Personal Data, Club “The House” will not be able to provide a specific service to the Person or will not be able to ensure its adequate quality.
For specific types of data processing, additional information may be collected, in which case the Data Subject shall be informed at the time of submission of the specific data to the Club “The House”. Data controller shall not be liable for any damages of any kind incurred by the Person in the event of false submission of personal data.
4. USE OF PERSONAL DATA
Since the members of Club “The House” are young people who do voluntary work without payment, according to the Voluntary Work Law, Club “The House” has to conclude a voluntary work contract with the person, therefore the Website – klubsmaja.lv, collects information necessary not only to identify a specific person and check the eligibility conditions of the application, but also to collect all the necessary information for creating a voluntary work contract.
By filling in the volunteering work report on the Site – biedriem.klubsmaja.lv, information is collected that is intended to identify the Person and to obtain data that is seen in order to verify the veracity of the volunteering work.
When registering on the Site – biedriem.klubsmaja.lv, information about the Person is collected, which is necessary for the identification of the Person and the provision of login data/keys.
A Person’s e-mail address may be used to inform the Person about certain profile activities, password resets, e-mail stubs and other activities on the Club “The House” Sites.
A person’s IP address is logged when the person performs a specific action. A Person’s IP address is never publicly available.
Personal data submitted through the questionnaire forms may be used for communication purposes (provided that the questionnaire is not anonymous), the questionnaire data will never be published in such a way that a specific person can be identified. All questionnaire data collected will be used exclusively for analytical and statistical purposes.
The data provided in the contact form will be used to allow Club “The House” to contact the person via e-mail or telephone. Support may request additional Personal Information to identify the individual. For specific uses of data, the Person is notified at the time he provides the specific data to Club “The House”.
The Data Controller may transfer your information to third parties in order to comply with laws and regulations, cooperate with supervisory authorities, help prevent criminal activity and protect our, your and others’ legitimate rights. Data transfer is also possible if it is subject to the unambiguous consent of the Data Subject.
5. OTHER USES OF PERSONAL INFORMATION
Club “The House” may collect non-identifiable information about a Person when performing any activities on the Sites. This type of information is used for statistical and analytical purposes only, such as number of visitors, average engagement time, country of visitor, number of page views, etc.
In addition, from time to time Club “The House” may contact to all users regarding important information, such as changes to the rules, etc. These types of messages are only sent if the person has consented to receive them. They can be opted out of by contacting the Data Controller.
For statistical purposes, the data is processed by Google Analytics. For more information on the types of data collected by Google Analitycs, please visit their website – https://support.google.com/analytics/answer/1012034?hl=lten&ref_topic=6157800#zippy=%2C%C5%A1aj%C4%81-rakst%C4%81-ietvert%C4%81s-t%C4%93mas. The visitor can stop the collection of such data via the “Google Analitycs” website – https://tools.google.com/dlpage/gaoptout/ .
6. DATA PROTECTION
Club “The House” is committed to providing all possible technical and organisational security measures to ensure the security of the processing of Personal Data. Only a limited number of people – authorised persons – have access to Personal Data, have been trained to handle it and are committed to complying with all the requirements of the General Data Protection Regulation in relation to the processing of Personal Data. To prevent unauthorised processing, Club House uses technologies and solutions to help ensure appropriate data protection.
7. DATA STORAGE
If none of the above conditions apply, Personal Data will be permanently deleted from all databases of the Sites or anonymised.
8. PROCESSING OF COOKIES
9. PERSONAL RIGHTS
Persons may submit a request to exercise their rights by submitting a written application to the registered office of Club “The House”, or they may submit a request by email – the document must be signed with an electronic signature. When submitting a request, the Data Controller may ask for additional data to verify the identity of the person. The reply shall be sent to the contact address provided by the Data Subject.
10. FINAL RULES